Constitution

Rule 1. The name of the Society shall be "MEDICOS AID SOCIETY".

Rule 2. The address of the Society is

  • Medicos Aid Society
    Basement Room (Near Student Book shop)
    Rawalpindi Medical College, Rawalpindi
  • Postal Address: PO Box 1549, GPO Rawalpindi.
  • Medicos Aid Society (Regd.), A/C No. 254 National Bank of Pakistan, RMC Branch, RWP.

Rule 3. The Society shall work in the Rawalpindi & Islamabad.

Rule 4.THE AIMS AND OBJECTIVES OF THE SOCIETY 

  • To improve the hygiene and public health of our teaching Hospitals.
  • To assist the Health Department in Expanded Programme of Immunization.
  • To open the Physiotherapy centers. 
  • To improve the maternity and child health care.
  • To provide free medicines to the poor patients.
  • To arrange free laboratory tests for the poor patients. 
  • To provide fresh and healthy blood to the deserving patients (free of cost).
  • To provide medical books and free publication to students.
  • To provide the deserving students with stipends. 
  • To organize free medical camps.
  • To work for the welfare of disabled persons. 

Rule 5:MEMBERSHIP

  • Every adult male or female can become the member of the Society provided:-
  • He is not mentally inept.
  • He is over eighteen years of age.
  • He bears good moral character.
  • He agrees with rules, aims and objectives of the Society.
  • He pays membership fee.
  • He has permanent residence or business in that area, where Society is serving. 

Rule 6: THE KINDS OF MEMBERSHIP 

  • Membership: A person who shall pay Rs. 5/- as admission fee, becomes the member of the Society. Every member shall also pay Rs. 10/- as annual membership fund.
  • Members should abide by the rules of the constitution of the Society and the Bye-Laws that the Society may frame from time to time for the better administration of the Society.
  • President or General Secretary may reject any application of any person for the membership of the Society without assigning any reason, but such person has the right to appeal before the Executive Committee of the Society. Decision of the Executive Committee shall be final.

Rule 7. BENEFITS OF THE MEMBERS 

A member of the Society is entitled to following benefits and privileges, provided he is faithful to this constitution and loyal to the aims and objectives of the Society:-

  • To elect the office bearer and members of the Executive Committee of the Society.
  • To be elected as an office bearer or member of the Executive Committee.
  • To inspect the accounts of the Society.
  • To enjoy other usual benefits. 

Rule 8.FUNDS 

  • The funds of the Society shall be derived from admission fee, subscriptions and donations.
  • Funds shall be controlled by the Executive members for this purpose.
  • Funds in excess of Rs. 100/- shall be deposited in a Bank to be approved by the Executive Committee. The bank account shall be operated jointly atleast by two office bearers (Out of President or General Secretary and Finance Secretary).
  • Funds of the Society shall be spent for all Society purposes which will promote the aims and objectives of the Society as set down in accordance with aims and objectives. 
  • The accounts of the Society shall be audited atleast once a year by a competent auditor, appointed for this purpose by the Executive Committee.
  • The account books of the Society shall be opened for inspection by any office bearer or member of the Society at the office of the Society during office hours, provided 7 days notice has been given to the General Secretary/Finance Secretary to the Society.
  • The money, property or income or any part thereof shall be solely utilized for promoting the aims and objectives of the Society and no money, property or income shall be paid or transferred directly or in an indirect way by means of divident, bonus or profit to any of its members or his/her relatives. 
  • The money or the income of the Society which is validly set apart or is not utilized shall not exceed 25%. The income including donations, made to it or Rs. 10,000/- which ever is less, and for certifying that the amount to as excess of the said limit has been invested in Govt. securities or in N.I.T. units under intimation to the Commissioner. 
  • The accounts of the institution will be kept in a scheduled bank.
  • The financial year of the Society shall be according to financial year of the Government of Pakistan. 

FORFEITURE

  • A member failing to pay his subscription for one consecutive year, shall crease to be a member and forefeit all privileges and benefits. But he shall again to be enrolled as a fresh member and become entitled to all the privileges and benefits on payment of arrears.
  • Executive Committee of the Society may suspend, expel, fine or deprive any member of his privileges and benefits (that the rules and Bye-Rules may assure), if he is found conducting himself in a member which is enimical, prejudicial or detrimental to the interests of Society provided that he has afforded an opportunity to explain his conduct and that the final decision in this behalf shall be obtained immediately in the next meeting of the General Body.
  • A member expelled, fined or deprived of his privileges and benefits by the Executive Committee shall be entitled to file and appeal to the next General Body meeting of the Society, which may over-rule the decision of the Executive Committee. 

Rule 9. LIST OF MEMBERS

The General Secretary of the Society shall maintain a list of members, which shall be opened for inspection by any member and office bearer of the Society by the previous engagement with the General Secretary.

Rule 10. OFFICE BEARERS

The Society shall have following office bearers, President, Two Vice Presidents, One General Secretary, one Joint Secretary, one Finance Secretary, One Propaganda Secretary and 10 members of the Executive Committee. All of whom shall be elected for a period of one year in General Body meeting of the Society.

  • If any office of the Executive Committee falls vacant during a year, Executive Committee can co-opt any member of the Society to fill such vacancy by 2/3 majority of the Executive Committee. 
  • Any office bearers may be removed in the Executive Committee meeting by 2/3 majority of the members present in the meeting, provided the proposal of his removal has been received by the General Secretary before a period of 7 days of the meeting. 

 DUTIES OF OFFICE BEARERS

  • President: He shall be responsible for the general supervision of the work of the Society and shall preside over the monthly and other general meetings and Executive Committee meetings. 
  • Vice President I: In the absence of President, he will look after the duties of the President. 
  • Vice President II: In the absence of President, Senior Vice President will fulfill the duties of President. 
  • General Secretary: He shall be the custodian of all the records of the Society, run the office of the Society, take minutes and issue notices of all general meetings and Executive Committee meetings and also exercise supervision over the affairs of the Society.
  • Joint Secretary: He shall assist the General Secretary and perform all such duties as directed by the General Secretary. He shall work as General Secretary accordingly in the absence of the General Secretary.
  • Finance Secretary: He shall keep a correct account of all receipts and expenditure to the Society and public relations. 
  • Publication Secretary: He will be responsible for the publicity of any kind of the Society. 

Rule 11. EXECUTIVE COMMITTEE

  • The affairs of the Society (Financial or Society otherwise), shall be controlled by the Executive Society Committee consisting of office bearers of the Society and 10 members. All are to be elected by the meeting after every year.
  • The Executive Committee shall meet atleast once in every 3 months. Notices of the meeting along with the agenda will be issued at least 7 days earlier by in special cases a shorter notice may be issued.
  • One third (1/3) of the members of the Executive Committee shall from the quorum.
  • Once the requisition of 1/3 of the members of the Executive Committee, General Secretary shall call for the meeting with 7 days or earlier. If the General Secretary fails to call the requisite meeting, the members themselves can call the meeting of the Executive Committee. 
  • A member of the Executive Society Committee may be removed by the Executive Committee of the Society in a meeting called specifically for this purpose by 1/3 majority of the members present in the meeting, provided that the notice to this effect has been received by the General Secretary before a period of 7 days of the meeting. 

Rule 12. GENERAL MEETING

The General Body meeting of the Society shall be held atleast once in a year. The General Body has the powers:

  1. To adopt the General Secretary's report.
  2. To review the financial position of the Society.
  3. To elect office bearers and members of the Executive Committee. 
  4. The consider any proposal to amend, rescind any or all the rules of the Society.
  5. To lay down the policy of the Society for the ensuing year to achieve the aims and objectives of the Society.
  6. The quorum of the General Body meeting shall be 1/3 of the total member of the Society.
  7. In case of emergency, the Executive Committee can extend the Annual General Body meeting, but it should not be more than 2 months. 
  8. The General Secretary may call a General meeting of the Society on issuing a notice of 7 days prior to the meeting.
  9. One the requisition by 1/3 of the total members, General Secretary shall call a General meeting within 7 days of the requisition.
  10. The quorum of the General meeting called on requisition shall be 1/3 of the total members of the Society. 
  11. In cases of emergency, the General meeting can be called at any time by the General Secretary by giving 7 days notice. 

Rule 13. AMMENDMENT OF RULES

The Rules of Society may be amended, varied or rescinded by the General Body meeting by a majority of votes provided that a notice of the proposed amendments, variation or rescission is given 7 days before the meeting.

Rule 14. DISSOLUTION OF SOCIETY

The Society shall not be dissolved except by a majority of the total members of the Society in a general meeting called for this purpose. After dissolution the funds of the Society shall be donated to the welfare institution.

BYE-LAWS

  • The funds of the Society will be used in Rawalpindi / Islamabad only. If a case of deserving patients is referred to MAS from some other city, the funds should be collected separately for that patient and society funds should not be used. The patient whether deserving or not will be decided by 1/3rd of the Executive Committee. 
  • Class and Hostel incharges will be elected for 3 months period by 2/3rd members of the Executive Committee. 

DUTIES OF CLASS AND HOSTEL INCHARGES

  • To check the activities of other members. 
  • To prepare the blood grouping lists. 
  • To make new workers. 
  • To fulfill the demands of blood. 
  • To make plans for money collection / medicine collection and informing the members in the class or hostel.
  • To point out political activities of any member of Society.
  • Every incharge should maintain complete list of members and workers in his/her class or hostel and every incharge should know the members/workers by face.
  • If 2/3rd members are against their incharge, they can appeal the General Secretary to call a meeting for the removal. General Secretary should arrange an executive body meeting within 7 days. Final decision will be by 2/3rd members of the Executive Committee. 
  • The class and hostel incharges must have a meeting in the first week of every month in the presence of Executive Committee.
  • The quorum is as written in the constitutions, i.e., 1/3rd of the members. 

ATTENDANCE IN THE MEETING

  • If absent in first meeting, issue notice.
  • If absent in second meeting, issue explanation letter.
  • If absent in third meeting also, executiveship/membership will be canceled. 
  • If present in third meeting but again absence in the next meeting, the previous two absents will also be counted and the executiveship/membership will be canceled.
  • These rules are for all except one who will give a genuine reason for his/her absence. 
  • The shield should only be given to outgoing executives but on their own expenses, as decided by Executive Body. 
  • Certificate should be given to outgoing Executive and members but on their own expenses, as decided by Executive Body. 
  • Multivitamins and Tonics are not to given to habitual. 
  • Medicines should only be issued by members going on hospital duty and any member in hospital, on house job or job appointed by Executive Body. 
  • Class and hostel incharges should deposit efficiency report to the General Secretary every month.

The following sections are made in the Society.

  • Medicine Section
  • Blood Section
  • Office Management Section
  • Publication Section
  • Finance Section

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